“Nobody has the right leave balance”
The accrual rule is defined once and the balance maintains itself. Employees see it on their own screen instead of asking HR.
PRODUCT · BUILT ON ODOO
HRM Human Resource Management
Personnel files, leave, attendance and expenses move out of the filing cabinet into something everyone can see.
Most of HR is paperwork chasing: how much leave is left, when a contract expires, whether an expense claim was approved. Odoo moves that chase onto the employee’s own screen. A leave request reaches the manager, and once approved it comes off the balance and appears on the calendar by itself.
What it solves
These three come up more than anything else in a first conversation.
“Contract and document dates slip past”
Contract ends, medical reports, licences and work permits all carry dates. A warning appears before any of them expire.
“Expense slips pile up at month end”
Staff photograph the receipt on their phone, the manager approves, and the amount joins the payment run.
From first day to last
- 01
Recruitment
- Posting and applications
- Interview stages
- Talent pool
- 02
Records
- Contract and documents
- Position and title
- Org chart
- 03
Day to day
- Leave requests
- Clock in and out
- Expense approval
- 04
Period end
- Payroll data
- Appraisal
- Headcount report
Odoo modules involved
These are Odoo’s own modules. We write whatever is missing, rather than building a program from scratch.
Employees
Personnel file, org chart, document archive.
Time Off
Leave types, accrual rules, approval chain, team calendar.
Attendances
Clock in by kiosk, badge or phone; overtime calculation.
Expenses
Receipt photo, approval flow, hand-off to the payment run.
Recruitment
Careers page, application form, staged interview tracking.
Appraisals
Periodic review forms, goal tracking, meeting notes.
Getting it running
We map the org and its rules
Departments, titles, leave types, accruals and the approval chain are written down together.
We import the files
Employee list, start dates, carried-over leave balances and scanned documents go in.
We wire up attendance
If you already have a turnstile or fingerprint device we connect to it, and if not we set up a tablet kiosk.
HR first, then everyone
For the first month only the HR team uses the system. Employee logins open once the structure has settled. On the setups where we tried it the other way round, the first week produced hundreds of bad records.
Connects to
- Fingerprint / badge reader
- Google Calendar
- Company e-mail
- Payroll software
- Bank payment files
Why Odoo
One database
The modules are different screens onto the same data. No bridges to build, no data to shuttle between them.
Grows a piece at a time
Start with one module and switch on another six months later. Nothing is rebuilt, the data stays where it is.
The data stays yours
Your own server or the cloud, it makes no difference: you can export the entire database whenever you want.
Frequently asked
Do employees log in?
If you want them to. An employee sees only their own leave balance, payslip and expenses, never anyone else’s.
Does it handle shift work?
Yes. Different working schedules are defined and overtime is calculated against them. Rules such as a night-shift multiplier need extra development work.
From what headcount does it pay off?
Past about fifteen people, paper tracking starts to hurt. We do set it up for smaller companies, though usually limited to leave and expenses.
Is personal data safe?
Permissions are set per module, so only named people can see salary data. If the server is under your control, the data never leaves it.
Half an hour is enough to know whether it fits.
How many of you there are, what you track today and how. We talk it through and give you a straight answer. If it does not fit, we say so.
Other products
Let the next project be yours.
Tell us what you have in mind; within two working days we come back with scope, timeline and a budget.